E-Meetings and Remote Voting Leave a comment

It is crucial that board members can participate in voting on important issues regardless of their physical location. That’s why online voting is becoming more popular with boards. To be successful, you have to follow the proper procedures and guidelines for electronic meetings.

Traditional voting procedures involve showing hands or saying ‘yes’ or ‘no’ in person during a meeting, via videoconference, over the telephone or with the help of a unanimous written consent. Many organizations also utilize software for managing boards that allows simple electronic voting, with high security. Email voting isn’t secure and it can be difficult to get your board members to respond in a timely manner.

If you want your board members to be able participate in your remote vote it is essential that they are allowed to vote at a convenient time for them. If you have the right technology, you can permit your board members to vote on their personal devices.

Make sure you use a board portal with encryption to secure sensitive data. Also, you should use an option that allows members to restrict who can board member remote voting view their votes and who is able to view the votes of other members. This reduces the risk of malicious or ill-intentional behaviour by individuals who are not part of your organization.